Grant Services Manager - Program Operations Manager
Company: City of Atlanta
Location: Atlanta
Posted on: October 19, 2024
Job Description:
Posting Open Until Filled -General Description & Classification
StandardsThe Department of Grants & Community Development (DGCD)
provides -management and oversight for the City of Atlanta's
entitlement programs funded by the federal Department of Housing
and Urban Development (HUD) and other associated grant programs,
including but not limited to the Community Development Block Grants
(CDBG) program, Home Investment Partnerships Act (HOME) program,
Housing Opportunities for People With Aids (HOPWA), and the
Emergency Solutions Grant Program (ESG) and assists with other
grants within the department. -This is a fully seasoned managerial
level charged with responsibility for significant specialized
functions within a department. - Position manages a group of
employees, typically with an intermediate supervisor, or a smaller
group of specialized professional employees. -Areas of
responsibility are typically unique within the department.
-Supervision ReceivedThe Program Operations Manager reports
directly to the Office of Program Operations Director. Direction
received is general and focuses more on long-term and short-term
operating objectives, organizational effectiveness, and operating
results. -Essential Duties & Responsibilities -These are typical
responsibilities for this position and should not be construed as
exclusive or all-inclusive. May perform other duties as
assigned.
- Oversee Management Analyst's, Senior Analyst's, and
Lead/Assistant Grant Manager's job performance - this requires
knowledge of those duties including managing a variety of federally
funded contracts that include but are not limited to HOME,
HOME-ARP, CDBG, CDBG-CARES Act, ESG, ESG-Cares Act, HOPWA,
HOPWA-Cares Act, and manage other grants as established or as
assigned
- Maintain a working knowledge of all grant program policies and
procedures and follow these procedures as updated. Ensures staff
understands and follows all grant policies and procedures
- Track all contracts and Program Office portfolios
- Assign or reassign staff contracts/portfolios as needed
- Negotiate and prepare contracting with funded agencies within
60 days of award for various projects
- Underwrite federal subsidies and provide risk analysis, project
management, and project oversight for contracts in compliance with
all federal rules and regulations
- Actively participate and assists in desk monitoring and full
onsite or virtual monitoring of sub-recipients
- Assist in the facilitation of sub-recipient quarterly training
and provides technical assistance where needed or requested
- Participate and complete assigned HUD trainings
- Assist with sub-recipient's performance and evaluation
reports
- Monitor sub-recipients via IDIS, DRGR, HMIS, and other systems
for compliance with CDBG, ESG, HOPWA, and HOME compliance triggers.
Coordinate with the Office of Competitive Compliance
- Work with Financial Analysts to track and manage projects and
assist in tracking program income received
- Provide data and input for the department's Annual Action Plan
(AAP), 5-year Consolidated Plan, Consolidated Annual Performance
Evaluation Report (CAPER), and other ad hoc reports for the
department
- Assist with auditing previously funded and current portfolios
for compliance and adherence to contract
milestones/deliverables
- Maintain working knowledge of security deeds, Land Use
Restriction Agreements (LURA), Promissory Notes, Intercreditor
Agreements, subordination agreements, and other real estate
documents as required
- Collect and analyze data submitted by agencies to report within
Oracle, SharePoint, IDIS, DRGR, HMIS, and other relevant databases
to ensure accuracy Recommends corrective action for Subrecipients,
Developers, and Project Sponsors
- Assist in the NOFA/evaluation process by reviewing and scoring
assigned grant applications with detailed reviews and feedback for
recommendation of funding
- Work collaboratively with all divisions of DGCD
- Review projects for applicability and level of Environmental
Review required: Exempt, CENST, CEST, Environmental Assessment, or
Environmental Impact Statement. Assists Program Office in
maintaining all Environmental Review clearances
- Review and assess documents assembled by developers including
project descriptions, budgets, acquisition documents, Phase I and
Phase II reports, work specifications, maps, photographs, and other
information
- Examine projects for factors including airport hazards, coastal
barriers, flood plains, air quality, contamination and toxic
substances, endangered species, explosive and flammable hazards,
farmland protection, historic preservation, wetlands protection,
noise abatement and control, sole source aquifers, and relocation
plans
- Assist in assigning and distributing projects and tasks
- Ensure project files are completed accurately and comply with
applicable guidelines and standards
- Review documentation for project files to ensure that
sub-recipients are appropriately expending awarded funds
- Draft/update programmatic policies, procedures, and SO
- Ensure IDIS flags are cleared
- Completes goal setting with staff quarterly and tracks staff
performance
- Active participation in Interdisciplinary Team Meetings with
coordination between the Office of Fiscal Operations and
Competitive Compliance
- Coordinate with the Program Operations Manager and/or Program
Operations Manager on all issues, concerns, or requests concerning
sub-recipients or staff
- Provide input for SOP development and implementation for
the
- Position will perform other duties as assigned -Knowledge,
Skills & Abilities -This is a partial listing of necessary
knowledge, skills, and abilities required to perform the job
successfully. It is not an exhaustive list.
- Knowledge of HUD entitlement grants, municipal government
administration, and functions
- Knowledge of federal grant guidelines (i.e., 2 CFR Part 200,
etc.)
- Excellent team-working and team-building skills ("Team
Player")
- Excellent verbal and written communication, interpersonal, and
relationship-building skills to effectively work with a broad
spectrum of stakeholders
- Knowledge of principles and practices of grant administration
and management to include applicable federal and state laws, rules,
and regulations
- High energy and a passion for service and the strategic
direction of the city, particularly as it relates to serving
individuals with special housing and service needs
- High emotional intelligence
- Highly industrious with a strong work ethic; a sense of
urgency/impatience for action
- Integrity and humility that encourages and inspires
constituents, a strong sense of judgment/business discernment
- Able to thrive under pressure, consistently meeting
expectations and commitments on tight deadlines
- Knowledge of IDIS, Oracle, Microsoft Teams, Share Point, HMIS,
and Neighborly Software
- Able to plan and organize work, communicate both orally and in
writing, maintain effective working relationships, and gather,
analyze, and synthesize data
Keywords: City of Atlanta, Johns Creek , Grant Services Manager - Program Operations Manager, Executive , Atlanta, Georgia
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